Private Data Policy

Registration and use of your personal information

We registrate your personal information when you accept our cookies, when you communicate with us by email or other platforms, when you sign up, or request to be signed up, for our newsletters or other marketing tools, when you apply for a job with us and when you react to our communication or request information on a building project, property and/or advertisement.

Who are Green Sun Villas?

This website is owned and administrated by:
Green Sun Villas Limited
8th Floor
1 Airport Square
Airport City near the Manet Towers
Accra
Ghana
Company registration no. CS208972016 (GSV).

What do we process?

cookies

When you interact on our website we process cookies with the purpose of optimizing our website, making it functional and giving you direct access to some platforms with custom-fit marketing. Processing cookies is done with your consent.
You will find additional information on this practice in the section ‘Cookies and pixel tags’ below.

Signing up for newsletters or to be contacted

When you sign up for newsletters or activate a to be contacted option, we process your personal information with the purpose of providing you with marketing material concerning chosen and specific new building projects and/or constructed properties. Processing your personal information by signing up for newsletters or activating the to be contacted option, is done with your consent.

Using the chat option and making a reservation for a building project

When you request for specific information on a building project, and/or constructed properties, using the chat option or wish to make a reservation for a building project, and/or constructed properties, we process your personal information only with the purpose of providing you with the specific information on behalf of the seller and/or seller’s real estate agent. Processing your personal information with the intention of providing you with relevant material is made on your request, prior to entering into a contract with the seller of the building project and/or constructed property.

What do we collect from other sources?

We receive your personal information from media platforms, like social media. This includes when you interact with us on social media platforms and other contexts on social media platforms regarding our company. The information we receive is regular personal information, including name, email, phone number and interests. The information we receive is controlled by the private data policy of the specific and relevant social media platform, and we encourage you to go through these on each of the social media platforms in question.

We also receive your personal information from project companies and real estate companies when you make a reservation or buy a building project or constructed property. The information we receive is regular personal information, including name, contact info, address and other information relevant to the specific project. The information we receive is controlled by the private data policy of the specific and relevant real estate company or project company.

Finally, we receive your information from financial institutes and authorities in connection with your purchase of a building project and/or constructed property. The information we receive is regular personal information, including name, contact info, address and other information relevant to the specific project. The information we receive is controlled by the private data policy of your financial institute and the private data policy with the relevant authority.

How do we share your information?

We do not sell, let out or share your personal information in any way with others for any independent usage – except as specifically described in this private data policy or with your previous permission.

We share your personal information with our suppliers, who carry out services on our or your behalf, ex. hosting services, suppliers of information technology, real estate companies (including real estate agents), financial institutes and suppliers of skilled craftsman services. No matter where your personal information is used and shared by us or suppliers carrying out services on our or your behalf, we make suitable measures to protect your personal information.

We will also share your personal information when required by the law.

How do we share your information?

We do not sell, let out or share your personal information in any way with others for any independent usage – except as specifically described in this private data policy or with your previous permission.

We share your personal information with our suppliers, who carry out services on our or your behalf, ex. hosting services, suppliers of information technology, real estate companies (including real estate agents), financial institutes and suppliers of skilled craftsman services. No matter where your personal information is used and shared by us or suppliers carrying out services on our or your behalf, we make suitable measures to protect your personal information.

We will also share your personal information when required by the law.

When do we delete your data?

We do not store your data longer than necessary in order to obtain the purpose of registrating the data or as long as it is required in order for us to obey our legal obligations to you and securing our rights.

In regard to job applications we delete your personal information 6 months after a refusal of a specific job application.

In regard to marketing consents we delete your personal information 20 years after the last contact with you in connection with the specific marketing consent.

In regard to marketing material on building projects, and/or constructed properties, we delete your personal information 9 years after the closure of the accounting year in which the building project, or existing property, was taken over (accounting year = 1/1 to 12/31) – in disputes the deadline for deletion may be expanded for up to 10 years.

Cookies and pixel tags

On our website we use various methods, ex. cookies and pixel tags.

Third parties may also collect information through the website by means of cookies, third party plugins and widgets. These third parties register information directly from your browser and the processing of the information is placed within the private policies of these third parties.

We use cookies on our website based on three categories:

Functional: These cookies are necessary for the basic function of the website as is therefore always activated. Functional cookies mean that you are remembered when browsing on our website in a single session or from time to time, if that is what you prefer. These cookies make the buying process possible and support in matters of security and compliance of rules.

Performance: Performance cookies give us the opportunity to improve the function of our website by following the usage. In some cases, these cookies improve our processing time in connection with your request and give us opportunity to remember your website settings.

Deactivating the performance cookies may reduce the custom-made recommendations and the performance of the website.

Social media and advertising: Using cookies to integrate with social media platforms gives you the possibility to connect with your social networks and share contents from our website through social media platforms.

Marketing cookies (from third party) collect information which helps customize advertisements to match your interests – both on and outside our website. In some cases, these cookies involve processing your personal information. Deactivating the marketing cookies may result in you seeing adverts not as relevant to you, or that you are not able properly to connect to Facebook or other social media platforms, and/or are unable to share content on social media platforms.

If you don’t want us to place or read cookies on your units you have the option not to accept cookies in your web browser. You do this in the settings on each of your browsers and hardware units.

You can also choose to let your computer warn you every time a cookie is sent, or you can choose to deactivate all cookies. All browsers are different, you therefore need to check out your computer’s help function to find the right way to change your cookie settings.

What are your rights?

If you no longer wish to receive marketing materials from us, you can either unsubscribe by using the specific functions emphasized in the latest communication from us, or you can contact us by sending us an email using the contact info below.

You have the right to get your information updated or corrected if they change, or if you believe that our registered information on you is inaccurate.

You can also ask for access to see the personal information we have on you, and in some cases, you have the right to receive your personal information in an organized, commonly used and machine-readable text format.

You can also request to terminate or limit our use of your personal information. At the same time, you can also request to have your personal information deleted, unless we have a right or an obligation to continue storing them.

In case of any security failure we will inform the relevant data protection authorities and inform you of the failure, should this hold any risk to your rights and independence.

You are entitled to file a complaint with the local Data Protection Agency in your country on our usage of your personal information. If you wish to discuss or exercise your rights in question, you can always contact us.

Contact us

If you wish to contact us regarding our Private Data Policy and exercise your rights, or just want to end receiving marketing material from us, you can either:

– POSTAL MAIL: Green Sun Villas Limited, 8th Floor, 1 Airport Square, Airport City near the Manet Towers, Accra, Ghana

– EMAIL: info@greensunvillas.com

When contacting us you must state your identity and the nature of your application. We ask you to document your identity, if not done specifically on your former application.

Changes in our Private Data Policy

From time to time we need to change our Private Data Policy to accommodate new technologies, present practice, legal demands and other measurements. We will inform you by email and on our website, if these changes are significant. If required by law, we will obtain your consent.

Laws and jurisdictions

The use of our website is within Ghanaian laws and jurisdictions, and potential disputes regarding or as a result of using our website, must be settled by the Ghanaian Courts.